Board Minutes - February 13, 2007

Chatham School District
Board of Education

February 13, 2007
Minutes

The Regional School Board Meeting was held at the SERRC Offices in Juneau (Legislative fly-in). Chair, Irene Paul, called the meeting to order at 2:10 p.m.

Flag Salute:

Roll Call:
Present: Irene Paul, Edward Gamble Sr (absent with excuse). Marion Farley, Lynette Hart -- Tandberg/Teleconference: Shelly Wilson

Also
Present: Vance Cortez-Rucker , Sandy Cortez-Rucker

Quorum Established:

Approval of Agenda:
Motion: MF motion to accept, 2nd by LH
Remarks:
Action: Passed

Approval of Minutes for January 9, 2007
Motion: LH motion to accept, 2nd by MF
Remarks:
Action: Passed


Guests/Public Comment:

Report by the Audit Team:
• Twenty minute report given by the audit team of Altman and Rogers. Report was positive with no warranted concerns nor explanations.
• New Internal control procedures have been proposed by the Federal Government, which will require additional work and detailed reports by the district. The firm of Altman and Rogers can not do these reports, which must be district generated. The school board will be required to review all reports. The reports will be very specific to the use of funds: grants and other expenditures.
• District still has a large unfunded liability of 2.1 million—PERS. The district is underpaying this budget line by $54,000 per year. (PERS is classified retirement).
• District still has a large unfunded housing deficient of $142,000.




APPROVAL OF THE AUDIT REPORT:
Motion: MF motion to accept, 2nd by LH
Remarks:
Action: Passed


EXECUTIVE SESSION:
Motion: MF motion to accept, 2nd by LH
Remarks:
Action: Passed


 Executive session started at 3:00 p.m. and ended at 3:35 p.m.

Motion: MF motion to direct the superintendent to resolve the concerns at the Tenakee Site immediately, 2nd by LH
Remarks:
Action: Passed

Hearing/Policy/Reading/Resolution:
 BP 8000
Motion: LH to accept BP 8000 (Name Change), 2nd by MF
Remarks:
Action: Passed

BP 8120-Review and make recommendations to qualifications.
Motion: MF moves to table BP 8120 until wording is clear, 2nd SW
Remarks: MF: this should be clear, if they can vote in the community then they should be able to participate in the ASC. SW agrees.
Action: Tabled

BP 8200-(a) (b) – Powers and Duties
Motion: MF to accept, 2nd by SW
Remarks:
Action: Passed


o BP 8320-Review and make recommendations in regards to meetings.
Motion: LH moves to accept, 2nd by MF
Remarks:
Action: Passed

BP 6146.1 – Graduation Requirements
Motion: MF moves to forward the recommended changes by the administrative team to the local ASC’s for comment, 2nd by LH.
Remarks: Vance: I will send out all the recommendation and look
forward to a good discussion on these possible changes.
Once the ASC’s, parents, students and teachers have a
chance to review and comment the administrative team will
take the results and create a document for the reading
process.
Action: Passed

 AR Facility Use Agreement
Motion: MF moves to request specific cost from ASC’s per site for
next meeting, 2nd by LH.
Remarks:
Action: Table for next meeting until we have more information.


Classified Salary Committee Report
Motion: MF moves to table until further budget numbers are firm,
2nd by LH.
Remarks:
Action: Table for next meeting until we have more information





















New Business:
1. Letter of resignation – Klukwan
Motion: MF moves to accept, 2nd by LH.
Remarks:
Action: Passed

2. Letter of Recommendation –Klukwan
Motion: LH moves to accept, 2nd by MF.
Remarks:
Action: Passed

3. District Crisis and Pandemic Plan
Motion: MF moves to accept, 2nd by LH.
Remarks:
Action: Passed

4. Gustavus Discipline Management Plan
Motion: SW moves to accept, 2nd by LH
Remarks: IP: Will this be in the district handbook. Vance: No this is site specific. IP, has the ASC revised this in regards to the board policy? MF, questions the suspension in regards to board policy. MF, questions the implication and discussion in regards to expulsion. Isn’t this a board issue and not an ASC issue? SW, withdraws motion, 2nd by MF.
Motion: MF moves to table, 2nd by LH
Action: tabled until further clarification by ASC and District Wide
Principal

5. Video/TV Production Curriculum (Angoon)
Motion: MF moves to table until comment from ASC’s, 2nd by LH
Remarks: LH, what grade level? VCR-7th and above
MF, has the ASC’s seen this? VCR-No, recommended by teachers.
Action: tabled










Superintendent Report:

1. Attendance --206
2. In-Service Change for February
3. District January revenue and expense account report
a. Interest Earned on CIP Funds
b. Close Out of Elementary Construction Account -Angoon
6. Administrative Reports:
a. Fed and State Programs
i. Skills Tutor Time Use Report
ii. Impact Aide Report
iii. NCLB Report
iv. Professional Development Plan 2006/2007
7. Klukwan Site Report – Head Teacher Ruth Ryan
General board comment of agreement to continue this practice.
8. Gustavus Site Report- District Wide Principal, Robyn Taylor
9. Memorial Plaque Samples
10. Oasis Report – DEED- February – final report in March
11. District Strategic Plan – Timeline and Comments
12. Transportation Report – Gustavus
MF makes comment that most people in Gustavus think the superintendent made the decision to stop the disperse of transportation funds. We need to let the people know that was a regional board action, not the superintendent.
13. Revised Superintendent Evaluation Form
Board reviewed new format. This format was per their directive to the
Superintendent at the last board meeting.
14. ERATE Preliminary Contract
15. Gustavus Activities Monthly Report
MF wants the account codes removed from report “might be misused.”
16. 2006/2007 Audit Report (Tentative)

ASB Minutes:
1. Klukwan ASB Minutes January 5, 2007
2. Gustavus ASB Minutes January 10, 2007
3. Angoon ASB Minutes January 23,2007
4. Tenakee ASB Minutes January 19, 2007
IP makes comment on having all ASC reports in at the same time.










Correspondence:
1. ASC-Klukwan Letter to the Board
2. ACSA Legislative Newsletter
3. E-mail ASC members Gustavus (2)
4. E-mail parent Angoon
5. E-mail “Geography Bee Results”
6. Gustavus Fox Tails
7. E-mail from Robyn Taylor to all sites about in-service
8. E-mail from Robyn Taylor on Lockdown Drill
9. Glacier Bay Chatham borough Economic Feasibility Assessment Summary Report
10. Angoon Fitness Center News Report
11. Letter from RainTree Quilting about Gustavus School
12. E-mail from Jo Coelo with the winners of the Geography Bee results:
a. Zach Manchester – 1st place
b. Tal Norvell - 2nd place
c. Eric Thompson - 3rd place
Board Comments on Correspondence:
MF makes comment that people in Tenakee and Gustavus seem to think the superintendent is keeping comments out of the board packets. She is seeing the dates of the e-mails and says that there is still confusion (by ASC) on time-lines for the packets.
MF says that the ASC’s are requesting training. Superintendent response with comments on training last year and few showed. He will begin process to set- up additional training for ASC’s. Vance says that there is confusion by ASC members over powers and duties. While he has clarified these powers and duties the e-mail from some sites still indicates ASC’s are confused and feel they have lost power at their local sites. This will need to be an ongoing process to explain and clarify their understanding.
MF reported that the ASC in Gustavus really wants an evening meeting.
MF comments that there is confusion about the “rotation” process of
substitutes. Vance says administrative technique and responsibility but will
review.
IP makes comment that people want evening meetings. Maybe there could be a process of alternating day and an evening board meetings as the weather begins to clear.















Future Items
1. Discussion on Social Promotion
2. Tlingit Curriculum K-2 for Angoon
3. Discussion on “Seat Time” versus completion of standards and the authorization of credit
4. Discussion on Senior Trips and regional board guidance
5. District Budget
6. Teacher Contracts
7. Negotiations

Next in Angoon in March 12-13th, 07:

**Meeting adjourned at 4:48 p.m.**

Regional Board Meeting on: February 14, 2007 Minutes

10:30 Open
Roll Call: Irene Paul, Marion Farley, Lynette Hart, Shelly Wilson (absent), Ed Gamble (absent).


Executive Session: 10:35 -- 11:38
Motion: LH motion to enter executive session for the purpose of Board and Lawyer Discussion, 2nd by MF.
Remarks:
Action: Passed

“Meeting adjourned at 11:40 p.m.”